Responses Last Confirmed:

Oklahoma State Regents for Higher Education

Agency Contact

Kyle Foster
405.225.9163
kfosterr@osrhe.edu

Additional Contact

Secretary of State Contact

Tamra Laxson
405-522-2520
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

__X__ Public, in-state degree granting institutions

__X__ Public, out-of-state degree granting institutions

__X__ Private, in-state, not-for-profit degree granting institutions

__X__ Private, out-of-state, not-for-profit degree granting institutions

__X__ Private, in-state, for-profit degree granting institutions

__X__ Private, out-of-state, for-profit degree granting institutions

____ Public, in-state, non-degree granting institutions

____ Public, out-of-state, non-degree granting institutions

____ Non-degree, not-for profit institutions

____ Non-degree, for-profit institutions

____ Religious institutions

____ Tribally-controlled institutions

_____ Federal Institutions

_____ Municipal institutions

2A2.
Clarifying comments:

Private institutions domiciled in Oklahoma and participating in the Oklahoma Tuition Equalization Grant (OTEG) program are exempt from authorization by statute.

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

No response provided

2B2.
Clarifying comments:

No response provided

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.

Regional Accreditation Required for:
__X__ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions

National Accreditation Required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

__X__ Institution   _____ Program   _____ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

No

2D2.
Clarifying comments:

No response provided

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

No

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

Private institutions domiciled in Oklahoma who participate in the Oklahoma Tuition Equalization Grant (OTEG) program and out-of-state institutions offering only online programs in the state are exempt.

https://www.okhighered.org/state-system/pdf/3.1-institutional-accreditation.pdf

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

No

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

Yes

4A3.
Clarifying comments:

No response provided

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

No

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

1. The private or out-of-state public institution offers college level credit in the state that leads to an academic degree, including:

  • Establishing a physical location in the State of Oklahoma for students to receive synchronous or asynchronous instruction;
  • Requiring students to physically meet at a location in the State of Oklahoma for institutional purposes that comprise more than two (2) class periods equivalent to six (6) hours; or
  • Providing an offering in the nature of a short course or seminar, if instruction for the short course or seminar is greater than twenty (20) contact hours.

2. The private institution or out-of-state public institution establishes an administration office in the state including:

  • Maintaining an administrative office in the State of Oklahoma for the purpose of providing information to prospective students or the general public about the institution, enrolling students, or providing services to enrolled students;
  • Providing office space to instructional or non-instructional staff; or
  • Establishing an institutional mailing address, post-office box, street address, or phone number in the State of Oklahoma.

Oklahoma State Regents for Higher Education Institutional Accreditation and State Authorization policy (3.1)

5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

Institutions must fill out an online application for authorization. The Chancellor can approve applications subject to approval by the full board.

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

No

7A2.
URL for Fee Information

No response provided

7A3.
Clarifying comments:

No response provided

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

Institutions must report in-state enrollment information annually.

8A2.
URL for reporting

No response provided

8A3.
How frequently do institutions report data?

Annually

8A4.
Is this information published or shared publicly?

Yes

8A5.
Clarifying comments:

This information is presented publicly to the board and is publicly accessible on the OSRHE website.

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

Students can report complaints to the State Regents after exhausting the institutional complaint/appeal process.

9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

Complaints about institutions authorized by OSRHE are handled by OSRHE.

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No

9B2.
Who is the contact person at your agency for receiving complaints?

Contact Name: Dr. Kyle Foster

Title: Assistant Vice Chancellor for Academic Affairs

Agency: Oklahoma State Regents for Higher Education

Address: 655 Research Parkway, Suite 200, Oklahoma City, OK 73104

Email: kfoster@osrhe.edu

Phone: 405-225-9163

URL: https://www.okhighered.org/current-college-students/complaints.shtml

9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

Students can report complaints to the State Regents after exhausting the institutional complaint/appeal process.

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

Complaints about institutions authorized by OSRHE are handled by OSRHE.

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?

Name: Dr. Kyle Foster

Title: Assistant Vice Chancellor for Academic Affairs

Agency: Oklahoma State Regents for Higher Education

Address: 655 Research Parkway, Suite 200, Oklahoma City OK 73104

Email: kfoster@osrhe.edu

Phone: 405-225-9163

URL: https://www.okhighered.org/current-college-students/complaints.shtml

10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

The authorization to operate as a degree granting institution may be denied, revoked, or non-renewed when a private institution or out-of-state public institution fails to meet or comply with any portion of policy section 3.1.4. When State Regents’ staff recommends for an institution’s authorization to be denied, revoked, or non-renewed, its due process rights will be governed and limited by 75 O.S., §314 (2001), and any pertinent amendments. Those provisions of the Oklahoma Administrative Procedures Act (APA) pertaining to individual proceedings, 75 O.S. §309 (2001), et seq., are not applicable to State Regents' state authorization decisions.

https://www.okhighered.org/state-system/pdf/3.1-institutional-accreditation.pdf

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

N/A

12B1.
From what agency do students request their transcripts/records from a closed school?

No response provided

Agency Name

Contact Person

Contact Phone

Contact Address

Contact Email

Contact website

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

No response provided

14.
Does your state have a Student Tuition Recovery Fund (or similar fund for school closure)? Yes or No. If Yes, for what type of institutions?

No